I barely checked my email for the past two weeks and drastically reduced my workload. It’s summer, and I’ve been traveling through Europe. On my way to Bulgaria, I had breakfast with Janet Bell, who happened to be here as well. Janet and I have known each other for years, going back to our time in OPWIL (Office Products Women in Leadership).
Even though so much has changed around us, our connection was instant. We enjoyed coffee in the sun and talked about the changes AI is bringing to the office supply space.
That conversation reminded me of something I’ve come to appreciate deeply: as business owners, we need to build companies that can run without us. If my business can’t operate while I’m away, while I’m traveling, then it’s time to redesign the system.
Here’s what made that possible for me:
✔️ Delegation rooted in trust
✔️ Systems that carry the weight
✔️ People who show up and take ownership
It sounds so obvious and even banal, yet it took me years to get right. And I see so many business owners who know this, yet still struggle to find the right people who allow them to let go.
This trip gave me gratitude for the freedom I’ve been able to build.
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Do Women Hire Differently? I Think So
Men tend to hire to plug a hole in their organization. It’s functional: a task, a role, a gap.
Women, on the other hand, often hire with their hearts. We look for chemistry, for someone we can connect with. We want to know if this person will fit into the culture, not just the job description.
Some might think that’s idealistic. I think it’s realistic, because culture drives performance.
When hiring for cultural fit, the stakes are also higher, because when every hire is an emotional investment, every mis-hire hurts twice as much.
That’s one of the reasons I started Staff4Half. I wanted an agency that understands how women hire, with empathy, connection, and care, and that can support female founders in making smart, sustainable hiring decisions.
We don’t just scan résumés for functional fits. We help founders find people who belong, who are a cultural fit in every sense. I believe the right person doesn’t just fill a role, she transforms the team.
P.S. Case in point: my VA, Amara Krausse Horlacher, who has become my second half, my second brain. This is only possible because we are emotionally aligned.
If you’ve ever felt the emotional weight of hiring, you’re not alone. And you don’t have to do it alone.
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Everyone Knows an Emma (and That’s the Problem)
Everyone knows an Emma.
Emma, the founder drowning in to-dos.
Emma, who swore this month she’d finally get help.
Emma, who spent three hours on Fiverr trying to find “a VA who can do everything.” I call them unicorns.I’ve met many Emmas, and here’s what I’ve observed: Emma isn’t the problem. The hiring process is.
When her inbox hit 1,200 unread messages, Emma went to Fiverr. She typed “virtual assistant, reliable, proactive, English fluent” and hired someone in 48 hours. For two weeks, things looked fine. Then tasks slipped, instructions were repeated, and eventually, the VA disappeared mid-project.
So Emma said what many founders say in this situation:
“I guess I’m just bad at delegating.”
or
“There are no good people out there.”But here’s what really happened:
• Nobody helped Emma define what she actually needed.
• Nobody asked, “What will success look like 90 days from now?”
• Nobody said, “You don’t need a VA, you need a project coordinator.”Marketplaces can’t ask those questions. They just match keywords. They don’t challenge business owners on what they think they need. Marketplaces are built for transactions, not transformations.
Good agencies are different. They sit with the messy notes from founders, the voice messages, the vague frustration of “I just need help,” and turn that into a clear process. They design a role before the hire.
That invisible work — the questioning, the clarifying, the diagnosing — is what turns a two-week freelancer into a two-year team member.
So stop the cycle of hiring before understanding.
Before hiring, take the time to:
1- Get help defining what you truly need.
2- Map the skills to your real priorities.
3- Make sure your new hire has the context to succeed.The goal isn’t to fill a seat fast. It’s to know when Fiverr fits, and when it doesn’t.
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